Reflecting on Reform and Empowering Business with Digital Intelligence through Documents: The Evolution of Customs Registration and Filing Archives and the Deepening of "Streamlining Management and Service"

In the system of customs archives management, enterprise registration and filing archives are not only the most basic business carrier, but also the vivid imprint of the times' changes. From thick kraft paper bags to intangible electronic data streams, from static archiving to intelligent empowerment, the iterative upgrading of its form and management mode is like a clear prism, vividly reflecting the deepening trajectory of the "streamlining administration, delegating powers, and improving services" reform in the field of customs enterprise registration and filing over the past decade, witnessing the solid steps of continuous optimization of the business environment.

The changes in registration and filing archives are a microcosm of the modernization of customs governance capabilities, and a true reflection of the development of service enterprises, "said Meng Yu, the head of the Enterprise Management Department of Weihai Customs under Qingdao Customs. From traditional management to digital empowerment, archives have always been an important link connecting supervision and service, and their evolution path resonates and works in the same direction as the" streamlining administration and delegating power "reform.

More than ten years ago, customs registration and filing were still in the era of paper archives. To register a company, one needs to prepare piles of complex materials such as a business license, articles of association, and information forms. The person in charge often has to carry heavy documents back and forth to the customs hall. After the acceptance review, these materials were packed into dedicated kraft paper archive bags, numbered, shelved, and stored in dense cabinets. The size of the archive room once became a visual standard for measuring the business volume of the customs area. At that time, searching for archives relied entirely on manual retrieval, which was time-consuming and laborious. Archives were mostly just 'traces', recording the' static moment 'of the enterprise's entry, "Meng Yu recalled.

The ice breaking journey of reform has set sail. With the implementation of the "multi certificate integration" reform nationwide, enterprise business registration information and customs registration and filing information have been shared, and paper materials have been greatly simplified; More importantly, customs declaration enterprises have optimized from a "licensing system" to a "filing system", which fundamentally transforms into loosening restrictions and reducing burdens for enterprises, becoming a key measure for the implementation of "streamlining administration, delegating powers, and improving services" in the customs field. Although archive bags are gradually being "slimmed down", traditional management paradigms still need to be broken through, and the demand for digital transformation is becoming increasingly urgent.

The in-depth promotion of "Internet plus+Customs" has enabled the registration and filing archives to enter the "transition period" of electronic archives, and digital technology has become the core driving force of enabling reform. Enterprises can complete paperless application in the whole process through the "single window" or "Internet plus+Customs" of China's international trade. The former physical file bag is replaced by the "one enterprise one file" electronic file and stored in the cloud server. This is not only an innovation in the carrier, but also a qualitative leap in management capabilities - electronic archives achieve data structuring and mining, customs personnel can quickly retrieve and call enterprise information, and processing efficiency is exponentially improved; More importantly, static archives have begun to come alive, with full lifecycle information such as changes in enterprise filing information, import and export data records, and credit rating adjustments being dynamically collected. The role of archives has shifted from a passive recording "database" to an active service "information source". Through the analysis of massive record keeping data and subsequent behavior data of enterprises, customs accurately identifies the common characteristics and potential risks of different types of enterprises, providing data support for classification management and resource optimization allocation.

Gao Yongsheng, the person in charge of Weihai Shengmao Cross border E-commerce Co., Ltd., recently experienced the "smart speed" of customs filing firsthand. He logged into the China International Trade "Single Window", entered the unified social credit code, and the system automatically filled in most of the filing information. Following the prompts, he submitted applications for import and export consignees and cross-border e-commerce enterprises. In less than a cup of coffee, the enterprise smoothly obtained two types of filing qualifications and filing certificates. Compared to the past where it took at least 3 days to obtain the registration qualification by repeatedly going back and forth to the service hall, this' smart registration 'speed is really fast! "Said Gao Yongsheng.

In recent years, the deep application of digital technologies such as big data and artificial intelligence has pushed archive management into a "new stage" of intelligent empowerment. Nowadays, the registration and filing archives have evolved into real-time updates and multi-dimensional "enterprise digital portraits", enabling unprecedented precision and foresight in customs supervision and services. Enterprise credit status has become the most important label in electronic archives. Advanced Certified Enterprises (AEOs) enjoy the most convenient customs clearance treatment both internationally and domestically with their good credit records, and their integrity and compliance with the law are truly transformed into visible and tangible "real gold and silver".

Over the past decade of iterative evolution, customs registration and filing archives have embarked on a transformation path from physical entities to digital twins, from information silos to data integration, and from passive archiving to active empowerment. It not only records the confirmation of corporate identity, but also the entire lifecycle of corporate compliance growth, and is a vivid footnote to the continuous deepening of the customs' "streamlining administration, delegating powers, and improving services" reform. The relevant person in charge of customs stated that in the future, we will further deepen the integration, sharing and intelligent application of archive data, make the "enterprise digital portrait" more accurate and three-dimensional, continue to empower honest enterprises, escort high-level openness, and make archives truly become an active engine for optimizing the business environment and enhancing modern governance capabilities. (Lin Nannan, Jiang Yanyan/Text)